If you are an event organizer, then it is your duty to take care of the entire event, and this will include taking care of project management risk assessment as well. The bigger the event, the better the safety management plans. However, this doesn’t mean that you will skip health and safety concerns if you are organizing a small event.
You must ensure to take reasonable steps to forbid any kinds of damages which may get involved in the event. You have to take considerable steps for emergency situations that may arise. This is the reason why risk assessments are so critical. Nevertheless, it shouldn’t become a bureaucratic process either. Follow our guide to identifying threats and hazards.
First, check out the size of the event. What are the activities involved, where it will take place, the demographics and more? Will you be able to include all the attendees safely inside the venue? Where will they be seated? Are there any people with disabilities attending the event too? What about the emergency exits?
Also, take care of the facilities nearby. Is there any hospital nearby, how about public transport? In case, anything happens, will you be able to take them to the nearest exit point without causing an issue?
Second, carry out a risk assessment. You will see both the least and the highest possibility of risks. Include all of them. Look for cables and guy ropes which may cause problems. Where are the electrical equipment and generator? What will you do in case of overcrowding? What will you do to protect people who are helping others to vacate the premise? Take into account the kind of injuries that may occur. You have to be 100% sure about everything. Think about the unthinkable, for instance, what will you do in case someone suffers from a heart attack? How will you handle a situation if there is a fire hazard and in case of rain, will the ground become slippery?
Third, make a crisis plan. It's imperative to get ready for any circumstances that will require pressing activity. This could be anything from a flame to a phase falling or a fear-based oppressor occurrence. Indeed, even an awful climate could make a crisis circumstance.
Create crisis methods to be trailed by anybody chipping away at the occasion and talk about your arrangements with the scene the executives. For bigger occasions and additionally those not in a fixed scene, incorporate police, fire and salvage administration and the emergency vehicle administration in your conference.